About the job

Application period 15-Aug-2023 to 30-Aug-2023

Functional Responsibilities:

Summary of Functions:

• Development and Implementation of procurement strategies
• Management of procurement processes
• Implementation of sourcing strategy and e-procurement tools
• Facilitation of knowledge building and knowledge sharing
• Team Management
• Development and Implementation of procurement strategies
• Leads the development and implementation of procurement and contracting strategies for goods, services and works, focusing on achievement of the following results:
• Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.
• Provision of supply-market intelligence and analysis.
• Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:
• Expertise in market intelligence matched to business requirements;
• Optimal Stakeholder management principles;
• Sustainability criteria;
• Appropriate work processes to individual cases.
• Oversight and supervision of the implementation and results of strategic and routine procurement work plans in Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
• Management of procurement processes
• Manage and guide procurement processes for the acquisition of goods, services and the construction of works for the Business Unit, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures:
• Sustainability embedded in the procurement process.
• Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.
• Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations.
• Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in the role as Procurement Reviewer (in OneUNOPS or Enterprise system).
• Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.
• Implementation of Internal control system.
• Elaboration of comments regarding project audit reports of the Business Units, when necessary.
• Implementation of sourcing strategy and e-procurement tools
• Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
• Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.
• Facilitation of knowledge building and Knowledge sharing
• Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
• Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.
• Oversee team's contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.
• Guide team's collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
• Team Management
• Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.

Impact of Results:

The effective and successful achievement of results by the Procurement Specialist directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the business unit's operations. Timely, market-aware, and accountable delivery of services, ensures business unit performance, efficiency and client satisfaction, which promote the image and credibility of the team and business unit as an effective service provider in project services and management. This enhances UNOPS' competitive position as a partner of choice in sustainable development and project services in the given geographical area.

Education/Experience/Language requirements:

Qualifications and Experience:

• Education
• Advanced University Degree (Master's Degree) preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field combined with five (5) years of relevant experience is required OR
• A First University degree (Bachelor's Degree) in relevant discipline combined with seven (7) years of relevant experience is required.

Certification

• Chartered Institute of Supply and Management (CIPS) or similar international Certification, is a distinct advantage.
• Work Experience
• A minimum of five (5) years' relevant professional procurement experience in advising on, implementing policies and procedures to deliver a range of complex procurement programmes and services is required;
• Experience in working with a range of stakeholders on procurement in developing or developed countries is an asset.
• Experience in the usage of computers and office software packages and experience in handling web-based management systems is an asset.
• Experience with Enterprise systems including oneUNOPS is desirable.
• Some experience in UN system organizations, preferably in a developing country, is desirable.
• Knowledge of UN/ /UNOPS Procurement Rules and Regulations including Emergency Procurement Processes is a distinct advantage.
• Experience working in hardship locations is a distinct advantage.
• Language Requirements
• For this position, fluency in English Language (i.e. writing, reading and speaking) is required.
• Knowledge of another official UN language is an asset.

Think big. Meet challenges head-on. Help people build better lives.

UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.

HOW TO APPLY

APPLY HERE