About the job
Context:
Under the overall supervision of the Head of Resource Management and direct supervision of
the Resources Management Officer (RMO), and, in close collaboration with the Regional Office
for East and Horn of Africa in Nairobi, Kenya, and in close coordination with the Department of
Financial and Administrative Management (DFM) at Headquarters (HQ), the Administrative
Centres in Manila and Panama City, the Finance Officer will be responsible and accountable for
supporting and coordinating the budgetary and financial functions of the Somalia Country Office
(CO) and its Sub-Offices.
Core Functions / Responsibilities:
- Provide support to the RMO/SRMO in monitoring and overseeing the financial management for all activities in the CO including the oversight of financial expenditure and accountability.
- Undertake preliminary financial analysis of programmes/projects implemented in the CO,
monitor budget control processes, and follow up on the implementation of effective internal
controls and the design and functioning of the financial resources management system.
- Provide technical support to the Programme/Project Managers throughout the
programme/project cycle to enable compliance with IOM’s policies and procedures and any
donor specific requirements.
- Ensure that accounting data are properly entered into the ERP system, in accordance with
IOM’s financial rules, regulations and practices, ensure the maintaining of accurate financial
records including electronic and hard copies of all financial supporting documentation.
- Assist the RMO/SRMO in reviewing monthly accounting closure records and returns for
accuracy, ensure that these are submitted on a timely manner and completed according to
IOM’s Accounting Policies and Procedures.
- Assist in preparation of annual budget for the CO and the budgets for all new
programmes/projects.
- Inspect the Payroll versus programme/project budgets by ensuring that salaries are correctly
allocated to the respective programmes/projects consistently with IOM's projectization criteria.
- Coordinate and prepare the programme/project financial reports in accordance with IOM and
donor regulations, requirements and established procedures.
- Liaise with relevant Units at HQ, Administrative Centres and the Regional Office regarding
accounting, financial and administrative activities of the CO; provide technical inputs for reports
on the financial situation of the CO.
- Supervise and manage the Finance Unit’s staff. Support the RMO/SRMO in supervision of
the CO's administrative management functions, including recruitment, personnel administration,
and other related activities, in accordance with IOM’s policies and procedures.
- Assist the RMO/SRMO in forecasting cash flows according to the activities in the CO and
ensure daily control of funds disbursed; verify that programme/project funding is received in
accordance with donor agreements.
- Make recommendations on procedural improvements and contribute to the training of staff in
the areas of accounting, finance and compliance to financial procedures. Facilitate and support
capacity building and knowledge sharing in finance/accounting and budget field.
- Provide support to RMO/SRMO in facilitating the financial audit of the programmes/projects
in accordance with the donor agreements.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
- Master’s degree in Accounting, Business Administration, or a related field from an accredited
academic institution with two years of relevant professional experience; or,
- University degree in the above fields with four years of relevant professional experience.
- Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA),
Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be an advantage.
Experience
- Experience in accounting, financial management and reporting;
- Experience in preparing clear and concise financial and management reports;
- Experience working in and with international institutions;
- Experience with internal control assessment, internal or external audit;
- Previous work experience in the Region is an advantage; and,
- Previous working experience in emergency operations is an advantage.
Skills
- Knowledge of International Public Sector Accounting Standards (IPSAS);
- Knowledge of IOM/UN accounting system, software and procedures, Common System
regulations, policies and procedures are a distinct advantage;
- Familiarity with financial oversight and public administration is an advantage; and,
- Knowledge of MS Office products and good computer literacy skills are required.
Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of Somali
is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 2
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes
- responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings
How to Apply
APPLY HERE
